E-procurement software for small and mid-sized businesses
Procxara gives SMBs the sourcing, supplier management and approval controls that large enterprises use, without the enterprise price, consultants or year-long rollout. RFQs, supplier onboarding, approvals and invoice matching, in one platform.
The problem
Most SMBs still buy on email and spreadsheets
It works until volumes grow. Then it costs money in missed savings, slow supplier onboarding and decisions nobody can explain.
RFQs live in inboxes
Decisions leave no trail
Supplier data goes stale
Spend is seen too late
What it covers
What good SMB e-procurement software should do
Procxara covers the full flow from request to paid invoice, so you don't stitch together separate tools.
RFQ and RFP software
Draft events from a sentence, invite suppliers and compare every quote line by line.
Learn moreSupplier onboarding
Suppliers register once and keep their own documents current.
Learn moreApproval workflows
Every request, event and award goes through the same rules, with a full audit trail.
Learn morePO and invoice matching
Awards become purchase orders, and invoices are matched against them.
Learn moreSpend analytics
Spend by category and supplier, and savings tracked from idea to realised.
Learn moreERP integration
Works standalone or connected to your ERP and other external systems.
Learn moreWhy Procxara
Sized for a smaller procurement team
- Built for procurement teams of a few buyers, not a programme office
- Unlimited sourcing events, so running more RFQs never costs more
- Suppliers take part for free and bid from an email link
- Live in weeks, with a fixed-scope implementation
- Runs on its own, or connected to the ERP you already have
- Priced per buyer, quoted for your team
Product screens show fictional demo data. Figures are illustrative.
Compare the options
Procxara, an enterprise suite, or spreadsheets
| Procxara | Enterprise suite | Email and spreadsheets | |
|---|---|---|---|
| Typical time to go live | Weeks | Months | Immediate |
| Competitive RFQs and auctions | Built in | Built in | Manual |
| Approval trail and audit log | Built in | Built in | Scattered |
| Fees for suppliers | None | Varies by vendor | None |
| Sized for a team of a few buyers | Yes | Rarely | Yes |
| Savings you can prove to finance | Yes | Yes | Hard |
New to the topic? Read what e-procurement is and how SMBs use it.
Questions
E-procurement for SMBs: common questions
- What is e-procurement software?
- E-procurement software moves buying online: requests, RFQs and tenders, supplier onboarding, approvals, purchase orders and invoice matching happen in one system instead of email and spreadsheets, with a record of every decision.
- Is e-procurement software worth it for a small or mid-sized business?
- Usually yes, once you run regular RFQs or tenders. Competitive bidding on even a few events a year can save more than the software costs, and the audit trail and supplier records save time every week.
- How much does Procxara cost?
- Procxara is priced per named buyer, with unlimited sourcing events and free supplier participation. Every customer gets a written quote based on their team, entities and the systems they run.
- How long does it take to implement?
- Weeks, not months. Implementation has a fixed scope: a requirements workshop, configuration, templates for your categories, a supplier data load, training and support for your first live event.
- Do we need an ERP to use Procxara?
- No. Procxara runs standalone, and it can also connect to your ERP and other external systems for master data, purchase orders and invoices.
- Which countries do you serve?
- Procxara is built for small and mid-sized manufacturers and distributors in the United Arab Emirates, Saudi Arabia, Qatar and the wider GCC, and in the United States.
See Procxara on your own categories
Book a 30-minute walkthrough on fictional data shaped around what you buy and the ERP you run. Or join the waitlist for early access.
Not ready for a demo?
Early access opens to a small group of manufacturers first.