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ProcxaraProcxara

Product

Source-to-pay, built for how manufacturers buy

Six modules on one supplier record, one approval engine and one audit trail. Start with the module that hurts most and add the rest when you're ready.

Early access available to early access customersIn development on the early access roadmap

AI sourcing and RFQs

Early access

From a sentence to an awarded RFQ

Describe what you need to buy. The event agent reads quantities, dates, regions and certificates, matches items to your catalog for units and target prices, and proposes suppliers. Nothing is sent until you review the draft.

Procxara quote comparison: four suppliers compared line by line against target price, with total cost of ownership

Product screens show fictional demo data. Figures are illustrative.

  • RFI, RFP and RFQ events with governed templates
  • Line-by-line quote comparison against target price, with L1–L4 ranking
  • True cost of ownership: lead time, warranty and payment terms beside price
  • Award optimizer that splits lines across suppliers under your rules
  • English, Dutch and Japanese reverse auctions with a live auction room

Supplier onboarding and qualification

In development

Suppliers onboarded in days, not chased for weeks

Send one invitation. Suppliers register, upload trade licences, certificates and bank details, and answer your qualification questionnaire. When a supplier stalls, an AI voice agent calls them, walks them through what is missing and logs the call on their record.

AI voice agent · calling Meridian Supply Corp.

Supplier onboarding · 2 items missing

  1. Agent

    Hello, this is the Procxara assistant calling about your supplier registration. Two items are still missing: your ISO 9001 certificate and your bank letter.

  2. Supplier

    We renewed the ISO certificate last month. Can you send the upload link again?

  3. Agent

    Done. A new link is in your registered inbox, and I've added a note to your record.

Call loggedUpload link sentSummary on supplier record

Illustrative call on fictional data. The voice agent is in development.

  • Self-service registration with document expiry tracking
  • Qualification questionnaires by category and risk level
  • AI voice agent that calls suppliers to complete onboarding, with every call logged
  • Four-eyes approval before a supplier can be awarded

Supplier helpdesk

Early access

Every supplier question has an owner

Supplier questions arrive in one queue, are assigned to a named person, and are tracked against an SLA, with every encounter kept on the supplier's record.

What it does

  • Supplier queue with assignments and a personal work list
  • Encounter log for calls, emails and meetings
  • Onboarding wave analytics and an audit trail of every action

Guided buying and approvals

Early access

Every decision in one inbox

Requesters describe what they need and are routed to the right channel: a catalog, an existing contract, or a sourcing event. Approvals for requests, events, awards and budgets sit in one inbox, and the same rules apply wherever you decide.

Procxara buyer desk listing the tasks and approvals waiting for a procurement lead

Product screens show fictional demo data. Figures are illustrative.

  • Intake that routes requests to catalog, contract or sourcing
  • Approval chains by value, category and cost centre, with four-eyes on awards
  • Budget guard that flags spend before it is committed
  • Returning always needs a reason, so the record explains itself

PO and invoice matching

In development

Match invoices automatically. Review only the exceptions.

Awards become purchase orders without rekeying. Invoices are matched line by line against the PO and the goods receipt, and AI suggests the likely cause and fix for each mismatch, so AP spends its time on the few invoices that need a person.

What it does

  • PO creation from awards and approved requests
  • Two- and three-way match at line level, with tolerances you set
  • AI suggestions for price, quantity and receipt exceptions
  • Matched invoices posted back to your ERP

Spend analytics

Early access

Know where the money goes, and what you saved

See spend by category, supplier and business unit, on contract and off. Savings are tracked from the first idea through sourcing to what was actually realised, so the number you report to finance is one you can defend.

Procxara sourcing overview: events by stage, spend development, savings by stage and supplier response

Product screens show fictional demo data. Figures are illustrative.

  • Spend cube by category, supplier, business unit and period
  • Off-contract and maverick spend highlighted with the supplier and requester
  • Savings ledger from identified to realised
  • Ready-made reports for Excel, Word and PDF

Integrations

In development

Your ERP stays the system of record

Procxara exchanges master data and transactions with your ERP in both directions, so finance keeps one ledger and procurement gets one workspace.

  • Inbound: suppliers, materials, cost centres, GL accounts, contracts and open POs
  • Outbound: purchase orders, goods receipts, matched invoices and supplier changes
  • Single sign-on with your identity provider

  • ERP systems

    Cloud or on-premise: master data in, awards and POs back

  • Finance systems

    Cost centres, GL accounts and matched invoices

  • Identity provider

    Single sign-on over SAML

  • Open APIs

    REST APIs and webhooks for any other external system

See the modules you need, on your data model

Book a 30-minute walkthrough on fictional data shaped around what you buy and the ERP you run. Or join the waitlist for early access.

Request a demo

Not ready for a demo?

Early access opens to a small group of manufacturers first.